Statutes

1. Name and Seat

Art. 1 - Name of the Association/ Seat
An association under the name Verein Pro Ukraïna exists according Art. 60 et seq. of the Swiss Civil Code, with its registered office in Winterthur Veltheim, Cantone of Zurich.

2. Purpose

Art. 2 - General definitions of the purpose of the Association
As a politically independent and denominationally neutral organisation, the association is committed to the following goals:

- Supporting Ukrainians in the wider area of Winterthur through further education, cultural activities and joint leisure activities in exchange with the Swiss population;
- Transports of relief goods for relatives remaining in Ukraine;
- Collection campaigns of relief goods in Switzerland, and their transport to Ukraine;
- Fundraising;
- Maintaining contact with returnees in Ukraine;
- Infrastructure reconstruction projects from Switzerland and/or on-site project support.

Art. 3 - Non-commercial character
The association does not pursue commercial purposes and does not seek to make a profit.

3. Membership

Art. 4 - Application for membership
All natural persons and legal entities may become members of the association, provided they support the association's objectives. Application for membership must be made in writing to the Executive Committee, which shall make the final decision on admission.

Art. 5 - Cancellation of Membership
A cancellation may be effected at any time without any defined period of notice as per the end of the association year.
Membership shall expire at the end of the current Association year upon written notice of resignation of a member to the Executive Committee.

Art. 6 - Exclusion
The Executive Committee may expel a member who acts contrary to the interests of the Association. Expulsion shall be by majority vote of the Executive Committee.

Art. 7 - Appeal against exclusion
The excluded member may appeal against a decision of the Executive Committee to the next General Assembly of the Association within 30 days of the written notification of the decision. The appeal shall be submitted to the Executive Committee. The General Assembly shall take a final decision on the appeal by a majority of one vote more than half of the members present.

4. Liability

Art. 8 - Liability of the Association
The Association shall be solely liable for the obligations entered into by the Association with its assets, to the exclusion of any personal liability of the members or the Executive Board.

5. Organisation

Art. 9 - Bodies of the Association
The organs of the association are:

a) the General Assembly;
b) the Executive Committee;
c) the Auditors.

Art. 10 - Ordinary General Assembly
The ordinary general assembly shall take place once a year, usually in the 1st quarter. It consists of natural persons and legal entities. Collective members may delegate up to three persons, each of whom shall have one vote if present in person.
The meeting shall in principle be chaired by the President or - in case of absence - by a deputy member of the Executive Board.

Art. 11 - Convening and publication of agenda items
The invitation must be sent in writing or electronically at least 30 days before the meeting and must include the agenda.
Items not on the agenda may be taken up by the meeting if two thirds of those voting agree, excluding amendments to the Statutes and the dissolution of the Association.

Art. 12 - Agenda of the General Assembly
The following points shall be addressed by the General Meeting:

1. acceptance of the annual report of the president or his substitute;
2. acceptance of the annual accounts and discharge of the Executive Board;
3. election of the President and the Executive Committee;
4. election of the auditors;
5. to determine the membership fees;
6. approval of the budget;
7. resolutions on motions of the members and the Executive Committee;
8. revision of the Statutes and, if necessary, dissolution of the Association.

Art. 13 - Adoption of resolutions
Elections and votes shall be decided by a simple majority of the members present. In the event of a tie, the Chair of the meeting shall have the casting vote.
The resolution to dissolve the Association shall require the consent of two thirds of the members present.

Art. 14 - Extraordinary General Assembly
An Extraordinary General Meeting may be convened at any time, and the Executive Committee must convene one if requested by one fifth of the members or by the Auditors.
The invitation must be sent in writing or electronically at least 10 days before the meeting and must include the agenda.
The meeting shall in principle be chaired by the President or - in case of absence - by a deputy member of the Executive Board.

Art. 15 - Executive Committee and Presidency
The Executive Committee shall consist of one or more members. It constitutes itself, with the exception of the President, who is elected by the General Assembly.

Art. 16 - Volunteerism
The members of the Executive Committee work on a voluntary basis and are in principle only entitled to compensation for their actual expenses and cash outlays. Appropriate compensation may be paid for special services rendered by individual Board members.

Art.17 - Competences of the Executive Committee
The competence of the Executive Committee shall include in particular:

1. preparation of the General Assembly of the Association;
2. execution of the decisions of the General Assembly;
3. to decide on the admission and possible exclusion of members of the Association;
4. to address with suggestions, applications and complaints of the members of the Association;
5. preparation of the budget and annual accounts;
6. management of the assets of the Association;
7. activity in relation to the implementation of the purpose of the Association.

In addition, it shall have all other powers not expressly reserved to another organ of the Association by law or by the Statutes.

Art. 18 - Representation and signatory power
Externally, the Association shall be represented by the President in coordination with the Executive Committee. The Executive Committee shall determine who is authorised to sign and the manner of signing.

Art. 19 - The Auditors
The General Assembly shall elect one or two natural persons as auditors for a period of one year. The audit may also be entrusted to a legal entity alone (e.g. trust company, etc.).

Art. 20 - Annual accounts - audit and report
The accounts of the Association shall be closed annually. The auditors shall be obliged to audit the annual accounts of the Association and to report the results of their audit to the Ordinary General Assembly.

6. Finances

Art. 21 - Financial resources
The financial resources of the association consist of the following:
- Membership fees;
- Income from projects, events, services and sales of products;
- Voluntary contributions (sponsorships, donations, bequests, etc.).

Art. 22 - Membership fees
The amount of the membership fees shall be determined at the General Assembly for the following year.

7. Dissolution and liquidation

Art. 23 - Dissolution/ Liquidation
The dissolution of the Association shall require the consent of two thirds of the members of the Association present at the General Assembly. In the event of dissolution, the liquidation shall be carried out by the Executive Committee unless the General Assembly appoints special liquidators.

Art. 24 - Use of remaining funds
The funds remaining after the dissolution of the Association, after the payment of all debts and other charges, as well as after the settlement of other obligations, shall be donated to a tax-exempt institution with its seat in Switzerland and with the same or similar purpose. A redistribution among the members is excluded.

8. Entry into force
These Statutes were adopted at the Founders' Meeting on 30 January 2023 and entered into force on that date.